AHAH-PSH Subsidy Programs Supervisor (COM 5)

AHAH-PSH Subsidy Programs Supervisor (COM 5)
At the Department of Commerce we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Program and Contract Development, Implementation and Management
Tasks include:
• Consult and coordinate with other unit and division programs and staff to ensure that the implementation and delivery of housing programs and policies stay aligned and coordinated whenever feasible.
• Lead the team’s engagement with technical support providers and community stakeholders to proactively develop recommendations to the AHAH management team to align with best practices in AHAH-PSH Subsidy Programs.
• Develop procedures, recommend policies and guidelines, and administer state and Federal AHAH-PSH subsidy programs.
• Engage with Permanent Supportive Housing Advisory Committee, stakeholders, applicants, project owners, property managers, grantees, tenants and other interested parties to seek input for AHAH-PSH subsidy programs, related policies, provide program updates and provide technical assistance on AHAH-PSH subsidy program legislative directives, and programmatic guidelines and updates.
• Oversee the development of application documentation and Notices of Funding Availability (NOFAs) or other solicitation for applications for the AHAH-PSH Subsidy programs.
• Oversee the review of project and organizational application information and recommend funding allocations and project awards to unit and division management.
• Oversee the development of contract document templates and the negotiation and execution of resulting contracts and other legal documents.
• Review applicable back-up documentations and approve draw requests while ensuring budget and timelines are met.
• Produce reports and presentations to the Permanent Supportive Advisory Committee, Stakeholders, Legislators, Project owners, Property Owners, Grantees and other interested parties on the programs’ allocations and results.
• Identify compliance risks for reporting to unit and division management and take appropriate corrective action when necessary.
• Ensure timely workflow and coordination within and among the unit and division teams and other workgroups in the department.
• Develop tools for evaluating performance, assessing risk, and ensuring projects remain financially viable during their commitment periods.
• Develop and implement trainings for the team on the proper use of tracking templates and tools to ensure the team can effectively provide technical assistance to grantees.

Supervision
Tasks include:
• Oversee the work performed by the team within the program; identify and support training and mentoring needs and opportunities, as well as provide feedback, coaching, and guidance; set goals and expectations; evaluate job performance; correct performance.
• Meet to discuss Unit cohesion, culture and how to support staff, as a member of the AHAH supervisory team. Act as liaison between program staff and management team. Coordinate with other supervisors, as appropriate.
• Supervise a unit of professional staff. Oversee the work performed by the staff. Delegate workload responsibilities and assignments to staff. Provide regular feedback, coaching, and guidance to staff. Evaluate staff performance and addresses performance concerns as necessary. Recommend corrective
and/or disciplinary actions to supervisor. Encourage and support staff professional development goals and opportunities. Work with staff to identify training needs.
• Perform all aspects of the hiring process. Ensure that all agency hiring procedures are followed and requirements are fulfilled in coordination with Human Resources.
• Monitor and ensure all mandatory and position specific training is completed prior to due date. Work with staff to identify additional training needs that support growth and development.

Budget Management
Tasks include:
• Collaborate with Managing Director, Deputy Managing Director and other unit supervisors with the design and implementation of organizational structure, programmatic budget, spending plans and workload distribution within the AHAH-PSH unit.
• Manage and develop programmatic budget and spending plans this includes tracking spending and regularly monitoring program fund balances. Regularly communicate and provide assigned budget and fiscal staff with programmatic budget information to ensure draw requests align with associated program budget spending authority and allowance. 
• Provide direction and funding source requirements, limitations, and other pertinent information to supervisor. Provide direction and oversee the development of systems to track administrative budget expenditures.
• Develop and implement documentation and tracking tools to monitor grantee expenditures in accordance with the grantee identified spending authority to ensure compliance with contract deliverables. Lead monitoring and audit efforts to ensure that AHAH-PSH subsidy Programs follow program guidance, RCW’s and identified best practices.

Required Position Qualifications:
Nine (9) years of combined experience and/or education as described below:
Experience in community, trade, or economic development with a focus in Dept. of Housing and Urban Development programs including HOME Tenant Based Rental Assistance (TBRA) Program, HOME America Rescue Plan (ARP) program, Emergency Solutions Grant (ESG) or other state or federal human service program administration or delivery in three or more of the following areas:
• Experience with managing or monitoring programs or properties providing Permanent Supportive Housing.
• Training in the best practices of Permanent Supportive Housing through the Substance Abuse and Mental Health Services Administration’s Fidelity Model or the Corporation for Supportive Housing.
• Familiarity of the behavioral health system, Foundational Community Supports and other healthcare programs.
• Experience with Housing Trust Fund, the federal HOME, and National Housing Trust Fund program compliance requirements.
• Financial analysis and underwriting skills.
• Prior experience managing a competitive grant application process and funding allocation.
• Demonstrated understanding of real estate transactions and legal documentation.
• Thorough understanding of HUD, CDBG, USDA RD, or LIHTC housing program regulations.
• Thorough understanding of state and federal housing program regulations.
• Experience analyzing not-for-profit financial reports (annual audits, financial statements, cash flow).
• Demonstrated ability to identify and implement changes necessary to streamline and standardize processes, improve administrative efficiency and effectiveness, and enhance customer service.
• Ability to work well with diverse groups and personalities.

One (1) of the nine years must include: Supervising one or more employees including hiring staff, training and development, assigning work, evaluating performance, and taking corrective action.

Lived experience with housing instability and/or experience navigating and receiving services from public systems such as homeless and housing services systems, foster care, the criminal legal system, or behavioral health system may substitute for two years of professional experience.

• What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experience, academic or a combination of experiences. The above-listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position.

Education involves business, housing finance, real estate, public administration/policy or related field. Qualifying education post High School or equivalent may be substituted year for year for experience.

Examples of how to qualify:
• 9 years of experience
• 8 years of experience and one year of education
• 7 years of experience and two years of education
• 6 years of experience and three years of education
• 5 years of experience and four years of education
• 4 years of experience and five years of education
• 3 years of experience and six years of education
• 2 years of experience and seven years of education

Required Position Competencies:
• Ability to work well under stress and meet tight deadlines.
• Proficient verbal and written communication skills to clearly and succinctly document and describe processes, procedures, performance measures, and results.
• Ability to track, organize, and maintain individual workload timely and efficiently.
• Proven ability to collaborate and seek out and utilize diverse perspectives in program and policy development.
• Committed to continuous quality improvement on homeless housing program access and outcomes for people most impacted by homelessness.

Preferred/Desired Qualifications:
• Experience using racial equity lens in supervision, program design and contract management.
• Experience or advanced training in coaching and mentoring staff to encourage strategic thinking, innovation and leadership.
• Knowledge of specific housing and fiscal data systems such as, the Department of Commerce Contracts Management System (CMS) and the Homeless Management Information System (HMIS).
• Demonstrated knowledge of homeless housing best practices including Housing First principles, low barrier program access, trauma informed service delivery and coordinated entry into homeless systems.
• Knowledge of how equity issues impact the housing crisis and contribute to disproportionalities in the homeless population.

To be considered for this position the following are needed:

• A complete and detailed online application.
• A cover letter (enter online).
• At least three professional references (enter online).

Work from Anywhere in Washington State 
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system atcareershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov.  Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.